Qualifying Architects, Engineers and Contractors

Architect, Engineer & Contractor

Qualifying, Bidding, Evaluation,

Award Assistance

Generally accepted “good business practices” say that it is best to solicit bids only from firms that are responsible and demonstrate technical expertise and financial stability. It is also essential that every Inquiry issued clearly and accurately describes the Scope of Work to be performed.

Inquiry, Evaluation, & Award Assistance includes activities such as:

· Finalization of Bidders Lists for each package based on available information demonstrating each Bidder’s ability to:

· Have adequate financial resources or the ability to obtain them

· Be able to comply with the completion schedule

· Have a satisfactory safety and performance record

· Have the necessary organization, quality, accounting and
operational controls

· Have staff with required technical skills or the ability to
obtain them

· Have the necessary facilities

· Be otherwise qualified and eligible to complete the work

· Creation of an Inquiry Package for submittal to the Bidders that contains:

· Cover letters conveying overall project information and
objectives

· Instruction to Bidders specifying contact information,
submittal schedules, format and price breakdown structures in sufficient detail to conduct “applies-to-apples” evaluations

· Defined Scope of Work and Acceptance Criteria

· Contractual Terms and Conditions

· Site Safety Rules and Standards

· Insurance Requirements

· Progress and Completion Requirements

· Reporting Requirements

· Backcharge Agreement

· Applicable Drawings and Specifications

· Communications with Bidders and others to ensure that all
clarifications are issued to all Bidders in writing.

· Receive proposals and make distribution to Owners for review.

· Develop commercial evaluations for each contract package containing the following:

· Total price and cost analysis